Conference Supported Participants
Airline Travel: 

• Conference Supported Participants must confirm airline reservations through Affirma Solutions Travel Department as soon as possible to get the lowest airfares.
• The final deadline to confirm pre-paid travel is Thursday, July 28, 2011.
• If you have any questions regarding travel, please contact Jeannine Mtui at (866) 448-9993 (toll free) or (301) 636-6313, ext. 257, or via email at jeannine@affirmasolutions.com.
• In accordance with Federal Travel Regulations, Affirma Solutions must purchase non-refundable, non-transferable tickets at the lowest available coach fare. 
• Once Affirma Solutions purchases the airline ticket, additional costs incurred by the traveler for flight schedule changes and/or cancellations must be paid by the traveler.  Affirma Solutions cannot pay for, or reimburse these additional fees.
• Affirma Solutions will reimburse Conference Supported Participants who purchase their own airline ticket up to the cost of the most economical roundtrip airfare between your home city and Washington, DC.  Purchasing your own airline ticket must be pre-approved by Affirma Solutions.

Please carefully read all 3 steps before continuing:
Step 1: Complete a “Passenger Profile” by going to: www.qualitytravelservices.com  (NOTE: YOU WILL BE ROUTED TO THE QUALITY TRAVEL SERVICES WEBSITE.)
Step 2: Select and complete Passenger Profile and submit to Quality Travel
Step 3: Contact the service representative person listed below

Travel by Private Vehicle:  With pre-approval from Affirma Solutions, you may drive a privately owned vehicle (POV) to the Conference.  You will be reimbursed for mileage at $0.51 per mile, up to the cost of the lowest roundtrip airfare between your home city and Washington, D.C.  Reimbursable travel expenses include tolls and daily parking at the hotel. 
Rental Cars:  Use of a rental car is not reimbursable.

PLEASE NOTE:

• Affirma Solutions will make every effort to minimize out-of-pocket expenses for Conference Supported Participants, however, some expenses such as ground transportation and per diem allowances will not be reimbursed until after the Conference.  
• Affirma Solutions will provide Conference Supported Participants with detailed reimbursement guidelines at the Conference.
• Meals and incidental expenses are reimbursable at a maximum of $71.00 for full days and $53.25 for travel days.
• Personal expenses incurred while attending the Conference, such as telephone calls, Internet connections, tours, or cabs to/from restaurants are not eligible for reimbursement.

REIMBURSEMENT
Conference Supported Participant's reimbursable expenses, including ground transportation and meals will be reimbursed directly to you in accordance with the current federal government guidelines. Reimbursement forms will be available at the Conference and you may also click here for a downloadable reimbursement form.

GROUND TRANSPORTATION

• All fares listed below are one-way fares. Taxis for Ronald Reagan National and Baltimore/Washington International Thurgood Marshall Airports are available at the lower level near each exit. 
• At the Washington Dulles International Airport, taxis are available 24 hours a day at the east and west ramps on the lower level of the main terminal.
• To schedule a Super Shuttle pick-up, call 1-800-258-3826 at least one day in advance.
• The closest Metro station to the hotel is the Judiciary Square and Union Station Metro stations Station on the Red line.

Driving Directions to the Hotel from Area Airports
From Ronald Reagan Washington National Airport: Take George Washington Pkwy. Exit on I-395 N. to Washington. Follow signs to I-395 N./U.S. Capitol. Take the exit for US Senate/D Street/I-395 N. Stay in right lane through two tunnels.  In the second tunnel, pass the US Capitol exit to D St. Turn right at the light at the end of the tunnel onto D St. Go to 2nd traffic light and turn left onto New Jersey Ave. Our downtown Washington DC area hotel is on the left.

From Dulles International Airport: Follow signs to Washington D.C. on Dulles Toll/Access Rd. Follow center lane (no toll) to I-66 E. to Washington. Cross Roosevelt Br. Follow signs to Constitution Ave. toward U.S. Capitol. Proceed 2.5 miles. Turn left onto Louisiana Ave., NW. Travel to 3rd light. Turn left on New Jersey Ave. Our DC area hotel is on the left.

From Baltimore/Washington International Thurgood Marshall Airport:
Exit airport on I-195 W. Merge onto MD-295 S. via exit 2B toward Washington. Merge onto New York Ave NE/US-50 td Washington. Stay on New York Ave. for four miles. Make a left onto N. Capital Street, proceed for one mile. Make a right onto E St., proceed for one block. Make a left onto New Jersey Avenue, hotel is on the right.

From Points North:
Take I-95 S. to exit 22B (Balt-Wash Pkwy S.). Exit on Rt 50 W. toward Washington, then exit on New York Ave. Stay on New York Ave for four miles. Make a left onto N. Capital St., proceed for one mile. Make a right onto E Street, proceed for one block. Make a left onto New Jersey Ave., hotel is on the right.

From Points South:
Take I-95 N. to I-395 toward Washington. As you go over the Potomac River, stay in middle lanes. At the end of the bridge, veer right and continue following signs for I-395 N. Proceed for one mile, then take the exit for US Senate/D Street/I-395 N. Stay in right lane through two tunnels. In the second tunnel, pass the US Capitol exit to D St. Turn right at the light at the end of the tunnel onto D St. Go to 2nd traffic light and turn left onto New Jersey Ave. Hotel is on the left.

From Points West:
Take I-66 E. or Rt 50 td Washington to the Theodore Roosevelt Bridge. Exit onto Constitution Ave. Follow Constitution Ave td the US Capitol. A few blocks before the Capitol, make a left onto Louisiana Ave, proceed for two blocks. Make a left onto New Jersey Avenue, hotel is one block down on the left.

From Northwest (I-270):
Take I-270 S. toward Washington. Keep right to take I-270 Spur S. td I-495 S. in the direction of Washington/Northern VA. I-270 Spur becomes I-495. Take exit 43 to the George Washington Memorial Pkwy td Washington. Follow the GW Parkway until it merges with I-395 N. td Washington. In the second tunnel, pass the US Capitol exit to D St. Turn right at the light at the end of the tunnel onto D St. Go to 2nd traffic light and turn left onto New Jersey Ave. Hotel is on the left.  

PARKING AT THE HOTEL
Valet parking is available at the hotel for $41.00 per day.    
The parking garage has a clearance of 6 feet. Van & RV Parking is available at Union Station (2 blks from the hotel).  For SUV's and Vans, the cost for valet parking is $48.00 per night, with limited space available. Self-parking is not available.

Hyatt Regency Washington Hotel on Capitol Hill
400 New Jersey Avenue, NW
Washington, DC 20001
Phone: 202-737-1234
www.hyattregencywashington.com